Communications Committee

Communications Committee Operating Codes


Operating Code for the Standing Committee for Communication


Name of Committee: Communication


Purpose of Committee

The specific purpose of the Committee is to foster communication among member institutions and related organizations. Communication Committee is a standing committee [Bylaws. Article 7, Section 2(1)]. It shall be composed of three to five members from member institutions, one of whom shall be designated by the President as Chairperson. Each member shall serve for a term of two years.


Committee Membership

All members of the committee are appointed by the AKA Executive Committee for two-year terms, which are staggered so that approximately half of the committee membership is changed each year. Terms for committee members begin and end after the annual workshop. A committee member can be reappointed for a second term on committee. The Chairperson of the Committee shall be designated by the President and shall not be eligible to serve successive terms as Chairperson. Committee members should possess a skill set appropriate to serving on the committee (.e.g. experience with marketing, web development, and other communication skills). The Standing Committee Chair must be a member of the AKA Board of Directors.
Consistent with Article 12 of the American Kinesiology Association by-laws, committee members shall disclose any conflict of interest with any issues or meeting agenda items at the beginning of a committee meeting. When a conflict exists, the member will abstain from voting and participating in the discussion. The minutes of the meeting shall reflect the disclosure made.


Responsibilities of the committee include:
• Monitor and update of AKA overall website
• Monitor and be responsible for MERLOT, the repository linking to web sites for instructional materials for kinesiology. This includes seeking new information and assisting in peer review within the taxonomy.
• Receive, review, and approve recommended quarterly updates from standing committees and communicates changes to HK staff for implementation.
• Ensure three webinars are scheduled per year (spring, summer, fall)
• Develop and support strategies to enhance communication across the discipline, and overall general communication among current and potential members. The committee is charged with promoting increased and effective communication with our membership and affiliates The committee members will be assigned oversight of particular communication areas (e.g. website oversight, newsletters, email communications, and social networks).

Reporting Requirements

All standing committees report to the Executive Committee. The Chairperson shall send copies of meeting agendas and minutes to the President and Executive Director. In addition, copies of correspondence to the institutional members which may affect the functions of the Committee should also be sent to the President and Executive Director. The Committee Chairperson will report committee activities for the first six months of the year to the Executive Committee in late June and will prepare an annual report for distribution at the Association’s Annual Business Meeting. In addition, the Operating Code should be reviewed annually and if revisions are needed, recommendations for changes are to be submitted to the Executive Committee. (The requested number of copies of the Annual Report should be mailed to the President at least 30 days prior to the Annual Meeting.) Following the Annual Meeting, the Committee Chairperson shall provide to the incoming Chairperson those contents of the Committee’s files that are judged to be useful to the work of the new Committee.


Dates Approved: January 28, 2012

Dates Revised: June 16, 2015